The agenda list of an HR Manager can feel like one long series of nags. It’s the nature of the job— an
effective HR Manager has to implement and oversee protocols that efficiently manage his or her human
resources, which often involves a lot of tweaking to get it right. After all, those “human resources” do
tend to do what they want, at times, don’t they?
One item, however, that should be at the top of any HR manager’s list is the implementation of online
timesheets. Implementing this solution at a business can streamline processes in multiple
departments, make the HR manager’s life that much easier, and even save the company money. Let’s
take a look at some of the benefits that implementing online timesheets will have to an HR Manager’s
Makes working with remote employees easier.
A big concern with any remote employee is always whether hours are being logged accurately. Online
timekeeping makes it that much easier for a company’s remote employees to accurately log hours and
for an HR manager to track work performance. Log-in protocols can be put in place that guarantee the
actual employee is logging in, and that he or she is logging in from the site and not from, say, the coffee
shop down the street.
Timesheet inaccuracies pile up and cost companies some big money in the long run. Extra minutes here
and there pile up into thousands of dollars eventually. It’s that simple.
Well, it’s actually worse than that— inaccuracies not only cost companies money, they can make an HR
manager look like he or she is not doing a good job. Implementing and overseeing efficient protocols
does not equal utilizing an inefficient, sloppy system… and definitely does not equal losing a company
money for over-logged minutes here and there. Online solutions are more accurate than offline options,
and they don’t round off minutes to the hour, giving you an exact record of your payroll costs.
And labor costs in general? They’re only going up. As the economy starts to gather steam again and the
jobs market begins to recover, labor costs are only going to continue to rise. They’ve marked a steady
uptick for the last year and change. Employees are gaining confidence and expecting more from salaries.
Inefficient management of hours will only compound the problem.
Online timesheets are easy to use and easy to navigate, so you won’t have to micromanage adherence
to protocols. Your employees will get it, and get it quickly, so exhaustive training goes out the window,
too, and you won’t have to worry about complicating your existing onboarding process. You can access
all the timesheet information yourself whenever you like and get a much more accurate and timely idea
of productivity. Transferring the information over to your accounting department is easy, too, as online
solutions are designed to readily export to most payroll software. You will also have an accurate record
for calculating benefits, tracking performance and running evaluations, so the benefits of electronic
timekeeping will really extend out into all areas of an HR Manager’s workday.
And since you’ll have implemented a system that saves your company money, well, that will make your
life much easier, won’t it?
So, as you can see, while an HR manager might hesitate to add yet another item to his or her nag list,
the net benefits for the HR manager and company alike are huge, and can result in more efficient
practices and more money in the bank— win-win for any business.